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May 23, 2017


Data Tips for Data-Based Decision Making


Preparing for the end of the school year and the start of a new school year!

The following worksheet is designed to assist school-wide positive behavior support (PBS) leadership teams

in planning and preparing for the conclusion of the current school year and the beginning of the next school

year. The worksheet includes:


• 10 Objectives for the end of the school year   

• 10 Objectives for the start of the new school year

• An action planning outline to determine what activities will happen, when they will happen and who is    

  responsible for the implementation of those activities


Download and save the form before use: 


School-wide PBS: Preparation for the Conclusion and Start of the School Year




Wisconsin Excel Spreadsheet Data Collection Tool

This tool allows schools to enter all Office Discipline Referrals (ODRs) in to an Excel spreadsheet. Once the data is entered, the spreadsheet will generate the Big 5 Reports. These graphs include:


Average Referrals per Day per Month

ODRs by Location

ODRs by Problem Behavior

ODRs by Student

ODRs by Time


Download and save form before use:  Wisconsin Big 5 Excel Form





Data Decision Making Guidelines


Data Based Decision Guidelines



The Importance of Collecting, Analyzing, & Using Data

Why Spend Valuable Time Collecting & Using Data?



ü  Decisions are more likely to be effective and efficient when they are based on data.

ü  The quality of decision-making depends most on the first step (defining the problem).

ü  Data help us ask the right questions…they do not provide answers in isolation.

ü  Data can be used to:

o  Identify problems

o  Refine problems

o  Define the questions that lead to solutions

o  Place the “problem” in context rather than in the students.

o  Create “decision layers” (i.e. Determine if there is a problem. Localize the problem. Get specific!)

o  Define how to monitor intervention efforts


What Data Should Be Monitored?

ü  Implementation Fidelity Measures

                (Are we doing what we planned to do as we planned to do it?)

ü  Academic Outcomes

               (Quarterly grades, standardized test performance, benchmark results)

ü  Behavioral Outcomes

               (Attendance, Teacher report/perception, ISS, OSS, ODR by behavior, location, time of day, students, per day/per


ü  Other sources of information as appropriate given the context of the school or data point of interest.


What Questions Should Be Asked?

ü  How do our data compare with last year?

ü  How do our data compare with national/regional norms?

ü  How do our data compare with our preferred/expected status?

ü  Do we have the data we need to make an effective decision related to a solution for the problem?

ü  Does the information we collect inform the data point being tracked?

ü  Does the structure of our meetings allow for efficient and effective use of data?



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